A Monthly Rent Billing Checklist for Landlords

Rent billing gets easier when you follow the same routine each month. Pick a billing day and work through the steps in order, especially if you manage more than one unit.

1. Confirm the month’s charges

Start with the tenant list and the agreed rent for each unit. Check for new tenants, tenants due to vacate and scheduled rent increases. Add electricity, water and maintenance charges where applicable. If a utility bill covers several units, check each tenant’s share before you send the bills.

2. Generate and review the bills

Put the billing month, rent amount and any additional charges on each bill. A clear breakdown gives the tenant something to refer to if they have a question. In Suvitra's Rent Book, you can set a recurring schedule, enter the month’s electricity and water amounts, and generate your rent bills together.

3. Share the bills and record payments

Send each tenant their bill and update your records when payment arrives. Use the date and amount you actually received. If a tenant pays in instalments, keep each payment tied to the same bill so you can see what remains due.

4. Review outstanding rent

Before you start the next billing cycle, check which bills are still open and follow up with those tenants. Keep the original bill month on any outstanding amount so you can tell an earlier balance from the new month’s rent.